[CivilSoc] Finance Vacancies - Russia

[Human Resources]

The AIDS Foundation East-West (AFEW) is looking for candidates to fill two
open positions: FINANCIAL CONTROLLER, RUSSIAN FEDERATION and HEAD OF THE
FINANCE DEPARTMENT, HQ, RUSSIAN FEDERATION.
Interested candidates should send their CV and cover letter to:
Irina Malneva
Head of the Human Resources Department
AIDS Foundation East-West (AFEW)
Chayanova St. 15/5
Moscow 125267 Russian Federation
Tel.:  +7-095-250-6377
Fax:  +7-095-250-6387
E-mail:  hr at afew.org
Website:  http://www.afew.org
AIDS Foundation East-West (AFEW) is an international, non-governmental,
humanitarian, public health organisation which was founded in the
Netherlands, and whose mission is to make a major contribution to the
reduction of the impact of HIV/AIDS in the Newly Independent States (NIS) of
the former Soviet Union.
AFEW develops, implements and promotes tools for effective HIV prevention,
treatment, care and support for people living with HIV/AIDS in the NIS
region.  AFEW also strives to strengthen East-West engagement via the
exchange of knowledge and people through its programme activities.
AFEW operates from its headquarters in Moscow, and co-ordinates its
programme activities in the various NIS republics from its operational
offices in Moscow, Kyiv and Almaty.
1.
FINANCIAL CONTROLLER, RUSSIAN FEDERATION
I           Terms of Reference:
Place within the Organisation:
·        Hierarchically accountable to the Head of Mission, Russian
Federation
·        Functionally accountable to the Financial Director
Job Dimension:
·        To supervise one (1) accountant
Job Location:
Moscow, Russian Federation
Starting Date of Position:
1 September 2003
Minimum Duration of Contract:
Two (2) years
II         Overall Job Objective:
The Financial Controller is responsible for the accuracy and compliance of
the organisation with local legislation and the headquarter requirements.
The Financial Controller assists the Financial Director in the
decision-making process in relation to the implementation of proper
financial transactions of projects.
III            Description of Core Responsibilities and Tasks:
Related to Accounting:
·        To organise the work of the Finance Department to ensure that
day-to-day book-keeping is carried out in compliance with local legislation
and AFEW internal procedures
·        To be responsible for and/or oversee reporting to local authorities
·        To prepare monthly financial reports according to headquarter
requirements
·        To report monthly to the Financial Department, Moscow
Related to Human Resource Management:
·        To assist in the development of policies
·        To report to the HRM Department, Moscow on personnel issues
Related to Office Administration:
·        To set up and maintain filing systems for administrative matters
·        To address administrative matters in the operational office
Related to Budget Control:
·        To control all project expenses in terms of budgets
·        To contribute to the preparation of reports to donors made by the
Finance Department, Moscow
·        To contribute to the preparation of proposals to potential donors
together with Project Co-ordinators and the Fundraising Department
Internal Communication:
·        To participate in Operational Office team meetings
·        To closely communicate with the Headquarters Controller
·        To closely communicate with the Head of the Finance Department,
Moscow
External Contacts:
·        Local authorities
·        Local bank
IV            Requirements:
Background and Qualifications:
·        University degree in accounting, audit, finance, or related field
·        Fluency in verbal and written English
·        Minimum of three (3) years experience as an Accountant and/or
Financial Controller
·        Excellent computer skills, particularly in terms of advanced
knowledge of MS Excel and book-keeping systems
Personal Skills / Additional Information:
·        Excellent communication and strong interpersonal skills
·        Reliable, accurate and flexible
·        Open attitude towards unfamiliar situations and people
·        Ability to adapt to and quickly learn new computer programmes
and/or software
V            Benefits:
AIDS Foundation East-West (AFEW) offers a competitive salary package
comparable to similar international NGOs for Russian, NIS and international
staff members
2.
HEAD OF THE FINANCE DEPARTMENT, HQ, RUSSIAN FEDERATION
I	Terms of Reference:
Place within the Organisation:
·	Hierarchically and functionally accountable to the Financial Director (FD)
Job Dimension:
·	To supervise two (2) Headquarter (HQ) accounting staff and oversee
financial operations in three (3) operational offices in Moscow, Kyiv and
Almaty
Job Location:
Moscow, Russian Federation
Starting Date of Position:
1 September 2003
Minimum Duration of Contract:
Two (2) years
II	Overall Job Objective:
To ensure compliance with internal and external financial and accounting
regulations and procedures throughout AFEW.  To ensure effective data
capture and control enabling timely and accurate reporting to internal and
external contacts.
III	Description of Core Responsibilities and Tasks:
Related to Accounting:
·	To ensure all transactions are posted in accordance with AFEW policy and
to correct budgets
·	To prepare monthly financial statements for the FD
·	To prepare bi-monthly financial reports for the General Director (GD)
·	To ensure reconciliation of all balance sheet accounts
·	To ensure compliance with tax / legal aspects in all countries in which
AFEW operates
·	To ensure registration of all offices
·	To co-ordinate annual and project audits with external auditors
·	To advise on contracts with third parties
·	To continuously review processes and make recommendations for improvement
Related to Budget Control:
·	To ensure the timely preparation of donor reports
·	To ensure the preparation and distribution of monthly variance reports to
budget holders and the Management Team (MT)
·	To monitor AFEW funds and financial balance and to prepare a weekly update
for the MT
·	To assist in the preparation of the overall strategic budget of AFEW
·	To assist in the preparation of the overall operational budget for AFEW
Related to Human Resource management:
·	To coach and supervise all accounting staff, supporting them in performing
their duties
Internal Communication:
·	Accountants in the operational offices
·	Finance Department in HQ
·	Management Team in HQ
·	Facilities & IT Department in the operational offices and HQ
External Contacts:
·	Donors
·	Auditors
·	Professional Employer Organisations
·	Banks in the Netherlands and in the Russian Federation
IV	Requirements:
Background and Qualifications:
·	Minimum five (5) years experience as Financial Controller, Budget
Controller and/or Manager of Finance and IT Department
·	Recognised international accounting qualification, such as CIMA, ACCA, CPA
or equivalent
·	Previous experience working in finance in the former Soviet Union (FSU)
·	Good knowledge of tax / legal requirements in FSU
·	Experience in an NGO preferred
·	Highly computer literate, experience working with mainframe accounting
systems, programming and accounting implementation a bonus
·	Experience of managing IT staff a bonus
·	Fluency in Russian and English
Personal Skills / Additional Information:
·	Good communication skills
·	Strong organisational and management skills
·	Analytical mind, well-organised
·	Ability to work under pressure
·	Affinity and familiarity with the context of the NIS
V	Benefits:
AIDS Foundation East-West (AFEW) offers a competitive salary package
comparable to similar international NGOs for Russian, NIS and international
staff members